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Eligibility & Enrollment
Who’s Eligible
• Employees
In general, you are eligible to participate in the Benefits Program if you are classified as a Regular Full-Time Employee, a certified staff FTE of 0.50 or support staff of 25 hours weekly.
• Dependents
Eligible dependents include your:
- Legal spouse
- Children up to age 26
- Unmarried child(ren) over age 19 fully dependent on you and incapable of self-support because of a total physical or mental disability
When Coverage Begins
If you are an eligible employee, your coverage begins on the first date of hire or eligibility date, provided you complete the enrollment process within 30 days of becoming eligible.
Enrollment
• Beginning of Employment
• Life Event
• Open Enrollment 2 Weeks in November
Current Employees — You may complete your Open Enrollment Elections by logging into the eFinance System. You may add, drop or make changes to your benefits, or elect to participate in the Flexible Spending Account for the 2025 Plan Year. These choices become effective January 1, 2025.
New Hires and Newly Eligible Employees — You have 30 days from your hire or eligibility date to complete your enrollment.
Changing Your Benefits During the Year
Your benefit elections remain in effect for the entire calendar year, unless you have an IRS-qualifying status change (proof will be required). All changes as a result of a qualifying life event must be made within 30 days of the qualifying event.
Eligible qualifying life events include the following:
- Legal marital status – any event that changes your legal marital status, including marriage, death of a spouse, divorce, legal separation or annulment.
- Number of dependents – any event that changes the number of your dependents, including birth, adoption, placement for adoption, divorce or death of a dependent or assuming primary support of the child of an unmarried dependent child.
- Employment status – any event in which employment begins or ends for an eligible dependent;
the gain or loss of eligibility due to a change in full-time to part-time status or vice versa. - Dependent status – any event which causes your married or unmarried dependent up to age 26 to satisfy or cease to satisfy eligibility requirements due to age, or similar circumstances under your plan.
- Medicare eligible status – you or your spouse become Medicare eligible.
If you have a qualifying life event during the plan year that allows for a change in benefit coverage, you can request a change in enrollment that is consistent with your change in status. To do so, contact the benefits department within 30 days of the event.
